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Managing users in your 123FormBuilder account

If you use 123FormBuilder web forms on your clients’ websites, you can create subaccounts for them. This way, clients will be able to access forms themselves. Create subaccounts in the Users section and grant them certain permissions and access levels by your desire.

Users Management



  1. hello contact form, am using gold platform, is it possible for me to add other recipients to the submission sent to my email’
    if it is possible how do i do it.

  2. I need to set up a player profile page that can be accessed by the athlete and be able to be adjusted by that individual only. It also needs to have their own log in and password. Their info needs to be able to be emailed to college coaches, can this be done, if so how? Thank you for your response.

    1. Hello!

      Yes, there are ways to achieve your needs, as follows: You, as the owner of the 123FormBuilder account, can create an online form that will be completed by the athletes. They will submit all their information that builds their profile which will be sent in the Submissions section of your account. You can then add several email recipients that will receive a notification email with the information filled by the athlete. Here you can add the email addresses of the college coaches you are in partnership with.

      Each time an athlete submits their profile through your form, all the recipients will receive an email with the athlete’s profile.

      In the scenario that you have explained, your athletes don’t need subaccounts, but a way to update their submission (profile) whenever needed. That’s where our Allow respondents to edit delivered submissions at a later time comes in. After submitting your form, the athlete will receive an email with the link that he/she can access at a later time to adjust the information.

      In another way, you can upgrade to a higher plan, such as Diamond, that has up to 19 subaccounts (20 with you). You can create a subaccount for each one of the college coaches and grant them permissions to the Submission section of your form to see the latest entries.

      The possibilities are endless, but feel free to ask our Support Team for more information and assistance, at support@123formbuilder.com

      Here’s our features matrix for further information on the plans we offer: http://www.123formbuilder.com/features-matrix.html.


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Frequently Asked Questions

Here is a list of the most frequently asked questions. For more FAQs, please browse through the  FAQs page.

Is this service free?
Yes, we offer a free form builder service. Just sign up to the Basic plan and you are all set. This plan is forever free, but you are limited with a few features only, such as 5 forms per account, 100 submissions per month and you have to keep the backlink to 123FormBuilder on your forms. Check out our features matrix for more information.
How many forms can I create?
It depends on the service plan you are on. Higher service plans enable more features, including more web forms for your account. If you need more forms, go to the My Account section of your account and click the upgrade button. To create an unlimited number of forms, either upgrade to the Platinum service plan or higher. Consult our features matrix for more information.
How can I publish my forms?
You can publish your forms in many ways, by using their direct URL or HTML link, embedding them with a JavaScript code, Inline HTML or iFrame, using the Facebook app or the WordPress plugin, using popups, the Blogger code snippet and many more. Once you have created and customized your form, go to the Publish section to complete your work. Read more in our documentation.
How do I change my form design?
You can change the design of your form in the Themes section, which is located in your form settings. We offer a set of more than 30 predefined form themes for your forms, but you can also create your own from scratch. You can customize the submit button, the logo and more. To apply your own stylesheets, all forms come with a custom CSS editor.

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